DISTRICT COORDINATOR,
TSWREI SOCIETY, NALGONDA DISTRICT.
From
To
The District Coordinator,
The All Principals,
TSWREIS,
TSWR Schools,
Nalgonda Dist.
Nalgonda Dist.
Rc.No.A
/Scrutiny of Bills/2015 Dt: 03.08.2015
Sir,
Sub:- District Coordinator Office,
TSWREIS-Nalgonda Dist- Scrutiny of
Salary, Diet and
other maintenance Bills at District coordinator
Office for sending Budget proposals to Head
Office – Scrutiny dates
are circulated to all TSWR schools of Nalgonda Dist-Reg.
Ref:- Procgs.Rc.No.Accts-II/2408/2014
Dt:02.02.2015 form the Secretary,
TSWREIS, Hyderabad.
* * *
Kind attention of all the
Principals of 12 TSWR Institutions of Nalgonda District is invited to the
reference cited, The Secretary, TSWREIS Hyderabad has instructed the District
coordinator Officers to scrutiny the bills of 311(salaries) and 312(Diet and
Other maintenance) bills every month for passing of Bills and submission of
budget proposals in a Scheduled time.
In view of the above circumstance, the salaries, Diet and other
maintenance bills are to be verified every month at District coordinate Office,
Nalgonda for passing of bills. In order to avoid delay and confusion regarding
the passing of bills, certain dates will be circulated for every institution on
1st of every month regarding the scrutiny of bills of Salary and
Diet and other maintenance bills. It is mandatory that the bills are to be
brought by the concerned individual who are dealing with Accounts of that
Institution. And the details are as follows.
Dates for 312 Bills: (Diet and Other maintenance Bills of July-2015)
Date
|
Institution to be
attended at DC office for scrutiny
|
05.08.2015
|
Addagudur and GV Gudem
|
06.08.2015
|
Suryapet and Nadigudem
|
07.08.2015
|
KondaMallepally and Dindi
|
10.08.2015
|
Bhongir and Rajapet
|
11.05.2015
|
Thungathurthy and Alair
|
12.05.2015
|
Mattampally and Nakrekal
|
The Diet and Other maintenance bills should be
submitted at DC Office along with below
requirements.
- Certification from Principal on Diet expenditure (Enclosed to this letter).
- Certification from principal on General bills (Enclosed to this letter).
- Menu Copy and Balance sheet of that Specific month
- Xerox copy of Mess keeping Committee Resolutions (Thrice in a month).
- HKC Resolutions if any
- All Indents of all items with signatures of Mess committee Members.
- 3
Diet Registers
- Stock
Entry Registers if any
- Every
voucher must be in complete shape ( Sanction proceedings of principal, Bill form issued by DCO, Valid
Invoice, Attestation of Principal on every bill, Stock Entry if needed, pass
order appended on the bill, Advance stamp receipt, HKC Resolutions if
needed(above Rs.3,000/-), Mess Committee Resolutions if needed).
10. Bills
should be prepared separately Head wise and Firm wise.
Dates for 311 Bills: (Salary Bills for the month of August-2015)
Date
|
Institution to be attended
at DC Office for scrutiny
|
21.08.2015
|
Suryapet,Nadigudem,Addagudur and
GV Gudem
|
22.08.2015
|
Kondamallepally,Dindi,Bhongir and
Rajapet
|
24.08.2015
|
Thungathurthy, Aler,Matampalli and
Nakrekal
|
The Salary bills should be submitted
at DC Office along with below requirements.
- Certification
from the Principal on salaries (Enclosed).
- Staff
pattern of that month(Enclosed)
- Different
Bill forms for Teaching, Non-Teaching, Contract, Out sourcing
( Agency wise), Part time(work done
statement).
- All
deduction particulars (GSLI, P.Tax, HRA, Water charges, Electricty, FA,EA,APCO,
Staff personal loans,IT,TDS) with individual bill forms certified by
principal (Enclosed).
- Attendance certificates of Regular,
Contract, Out sourcing and Part time employees.
- Sanction
orders such as Medical Leave proceedings, Annual Grade Increments etc.
- If
the Principal is deducting standard HRA, the Principal should enclose
approval copy of standard HRA deduction. If HRA standard deduction is not
approved, the principal should deduct total HRA from the Individuals
salary.
Any kind of deviation in this regard will be viewed very seriously and
explanation will be called for the delay for the submission of bills and the
principal will be personally held responsible for not receiving the budget.
Sd/-
District
Coordinator
TSWREIS, Nalgonda Dist